Polka Dot Events

Allie and the whole Polka Dot team were an absolutely indispensable part of our wedding. We hired them later in the process after having postponed our wedding and realizing that we were agonizing over small details that we wanted a professionals help with. We decided on their month-of service to best suit what we needed. The month-of hand-off meeting and walk through put our minds completely at rest, and since Allie had so much experience working with our venue (the Foundry) she knew exactly all the options for use of the space. This turned out to be even more crucial as the weather forecast took a turn for the cold and we ended up having to move dinner from outside to inside the week before the wedding. Allie worked extensively with us on a completely new seating plan and layout plan, updated the rentals order, and helped us figure out all the dominoes so we had a completely smooth lead-up. During the day itself, Allie was a great wrangler and made sure that we didnt have to worry about anything. Allies assistant Marjorie was also incredible, making sure I was hydrated and had a warm layer and had snacks throughout. We felt so at ease with Allie and her team and cant thank them enough. If you are hesitating at all in working with Allie or with a planner in general, its absolutely 1000% worth it.
Dec 9th, 2022

I can't recommend Pdot highly enough. Set up a consultation with them, NOW! We used them for their design planning services and had the privilege of working with Allie, who was an *absolute joy*. How can I describe her? Well-organized, communicative, friendly, patient, knowledgeable, reassuring, life-saving? She took all the stress out of the month-of wedding preparation, to the point that I felt weird about how little there was for us to do. There were some hiccups with our vendors in the weeks leading up to the wedding (duh), but we always felt and *knew* that Allie had everything under control. Having Allie on site the day of the wedding was a blessing, truly. She's the first person that I saw when I arrived at our venue, and I immediately went from being in overwhelmed-and-freaking-out mode to okay-you-got-this-it's-all-cool mode. There were so many moments at the wedding itself that made it clear that she'd done this many, many times before. Whenever we needed help with anything day-of, Allie was there for us, and if there was anything that went sideways that day, we still have no knowledge of it. When we got back to our hotel room late at night, waiting for us were even a few mementos from the reception that we had forgotten to take with us! In all seriousness, the entire weekend was absolutely perfect and could not have gone more smoothly. A huge part of that is owed to Allie, and we are so, so grateful that we had the chance to work with her.
Nov 14th, 2022

We used Pdot for our month-of coordination for our wedding in Montauk, NY, as we had a good idea of what we wanted to execute but wanted to be hands-off and have peace of mind in the month or so leading up to the wedding day. Mandy was an absolute dream to work with - she helped us coordinate so many details that I would have never thought of, even though we had a pretty untraditional wedding, and was critical to the day being a success. On top of everything, we had rain and 40-mph winds which caused our completely outside wedding to be moved fully inside at the last minute. Mandy helped coordinate with all the vendors and the venue so that I didn't need to stress about any detail. Everyone at the wedding commented on how amazing Mandy and team were. As someone who is extremely organized and way too overly detailed / neurotic, I typically never trust anyone, but I was so happy I chose Mandy and team for this special day. More than worth it!
May 14th, 2022

Hiring Tracey and Allie of Polka Dot was hands down the most important decision we made for our wedding day. Tracey and Allie helped us execute the wedding of our dreams, taking our disjointed seedlings of ideas and turning them into fully fleshed out plans that were 100% true to our vision who we are as a couple. When we werent sure what the right call was, Tracey and Allie always provided thoughtful input. On the day of our wedding, Allie not only made sure everything ran so smoothly (not a single hiccup, even though we had a surprise shower in the afternoon prior to the ceremony) but also had such a fun, positive spirit and brought the best energy to the day. Tracey and Allie were so organized that everything was taken care of prior to the wedding. We enjoyed the day so much, and dont know what we would have done without them!
Oct 12th, 2021

How do you adequately sum up *years* of working on a massive project together? But Ill try. We originally reached out to Polka Dot after our venue (Gather Greene in upstate New York) recommended them, and we knew they had worked on a wedding that was essentially my benchmark for what I wanted for our own big event. We spoke to many, many planners, but eventually settled on Polka Dot because, a) as my sister the producer says, *always* go with the reference and their style seemed very aligned with what we were going for, and b) our initial conversation with Allie and Mandy gave us great confidence in how on top of things they would be. And they delivered the absolute 350% perfect wedding weekend. Since our primary planner Mandy was on maternity leave for much of the early stages of planning, we got to work with several members of the Polka Dot team. Early on, Allie was there at the drop of a hat, willing to get on the phone pretty much any time of day to talk me off the ledge regarding picking this vendor or that, and help us through the often murky waters of balancing quality and budget. When it came to designing the aesthetics, Tracey couldnt have nailed more perfectly the natural, but elevated, vision we had. Every. Little. Detail. Was perfecteven down to the table numbers which Tracey and her husband hand crafted themselves by spray painting home address numbers and affixing them to wooden blocks to create the coolest, prettiest little details. And when my hair trial went horribly awry relatively last minute (we had to book hair/makeup folks sight unseen because vendors for 2022 were booking fast and we lived across the country in California and couldnt travel during the early days of the pandemic) Tracey didnt miss a beat in finding an alternative option, negotiating us out of our original contract, and alleviating all the anxiety I had about switching gears last minute. (I LOVED my new hair guru.) And then the weekend came. The weekend we had worked so hard to create, and we could NOT have been in better hands with Mandy and her assistants. My sister is a producer and often says that her job goes unappreciated because if you do it well, no one notices how much work you put into everything going perfectly smoothly. Well Im here to say if you do it *exceptionally* well, not does everything go smoothly, but people also notice what a fantastic job you did pulling it all off. *Both* sets of parents couldnt stop raving about Mandyhow prepared they felt to walk down the aisle, how they knew exactly where to go to do their speeches, how rain or shine they just knew everything would go off without a hitch. And guest after guest approached us all weekend long with essentially the same comments your planners are ON TOP OF IT. Ive heard a million times over that *something* will go wrong on your wedding day. That no matter how hard you work or prepare, there will be *something* that goes awry and you just have to let go of perfection. Well, thanks to Mandy and her team, that just wasnt true. The whole weekend was sheer perfection. And were *very* particular people with *very* high standards. If anything at all went wrong, we had no clue. No one did. And though we definitely didnt have the budget to pick the most expensive vendor in every category, we felt like Polka Dot helped us compile the VERY best team of vendors. Weve gotten so many compliments about having the best food, drinks, music, venue, decor, even down to the *welcome bag snacks* which people couldnt stop raving about. And honestly, biased or not, wed have to agree. It was the absolute perfect weekend, and we were so grateful to have the whole Polka Dot team behind us to pull it off.
Aug 13th, 2022