Strategies (and Tools) for Remote Team Collaboration

Remote work is becoming common place for employees who want a better work life balance. Businesses need to find strategies and tools to accommodate a remote workforce of the future.

BY: RICHARD BERTCH ON TUESDAY, NOVEMBER 05, 2019
Strategies (and Tools) for Remote Team Collaboration

You can boost the productivity of remote workers by leveraging the right strategies and tools.

Over the last decade, remote worker hiring has increased by nearly 160%, according to a recent FlexJobs survey. 85% of business respondents that hire remote workers say their companies have experienced increased productivity.

A growing number of business leaders recognize the benefits of hiring remote workers. You can maintain a cohesive corporate culture among remote staff members by making use of cost-effective innovations that keep off-site workers in the loop.

A Few Tools of the Trade

With the right tools, you can communicate with remote workers just as efficiently as you can with on-site personnel.

Maintaining Productivity with Goal Setting

Project management tools enable you to keep tasks and goals up-front and visible. They enable remote workers to report on their daily or weekly progress easily.

Many of them integrate with tools such as email and Slack to facilitate easy reporting. You can also use a project management platform to analyze the annual performance of all staff members.

Video Conferencing for Effective Communication

High-definition video conferencing tools enable you to host face-to-face meetings with remote workers. Participants can join a video conference using a web browser or any device that they desire.

Leading videoconferencing platforms integrate with popular calendars and allow meeting participants to use advanced enterprise security functions such as Single Sign-On directory. They also enable you to unify all enterprise messaging using a single smartphone or desktop application.

Efficient Document Sharing for Increased Productivity

Secure, efficient document sharing is an essential element of any remote work team. Document sharing applications enable remote workers to collaborate and store files easily.

A document sharing resource enables team members to work on files simultaneously and in real-time. The top offerings enable you to create custom file structures and manage access control to documents.

Practices That Boost Team Performance

It’s essential that remote workers feel like they're part of the team. In general, make sure that you support remote workers in the same way that you do on-site employees.

Create a Cohesive Work Environment

As with your on-site personnel, remote workers need your support to succeed. For instance, some companies provide remote workers with hardware and IT support.

If needed, you can also provide remote workers with monthly stipends for high-speed internet access and co-working space membership. Some companies go so far as to ship ergonomic office equipment to all remote workers.

Remind Remote Workers That They're Part of a Team

Whether an employee works on- or off-site, they should know and understand the principles that drive your organization. To promote a sense of camaraderie among staff members, make sure that remote workers share your company’s values. Just as you'd onboard and train on-site employees, you must develop company training for remote workers.

Also, a shared company language can help to promote cohesion between on-site and off-site team members, and whenever possible, you should arrange to bring remote team members together with on-site staff members for meetups.

In recent times, a surge in technological innovations designed to bring people together has created a more divisive society. The most successful companies know how to promote a sense of belonging.

Many people have replaced face-to-face interaction with their smartphones. Resultantly, a sense of belonging is a valued commodity. By promoting togetherness among staff members, you can give remote workers something that they crave.

Whether staff members work on-site or remotely, effective communication is essential.  However, if your organization relies heavily on remote workers, practical communication tools and practices are a must for survival.

About the Author

Richard Bertch

Richard is a contributing finance author at ChamberofCommerce.com and freelance writer about all things business, finance and productivity. With over 10 years of copywriting experience, Richard has worked with brands ranging from Quickbooks to Oracle creating insightful whitepapers, conversion focused product pages and thought leadership blog posts. Richard can be reached at richardbertch@gmail.com.

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