Thank You Email After Interview
Whether your job interview was in person, over the phone, or online, it is always good to write the hiring manager a thank you email after an interview.
Sending a thank-you note can leave a positive impression and help you stand out from other job seekers competing for the coveted job title. It may also be one of the deciphering factors of whom the company will hire during their job search.
A thank you email is also a sign of respect and shows good manners. It tells the interviewer that you appreciate their time while solidifying your continued interest in the position.
Yet, before drafting and sending the email, know how soon after the interview you should send it.
When should I send a post-interview thank you note?
Most would agree that sending a post-interview thank-you email is proper etiquette, but it can also be more than a formality.
Sending a thank you email after interview shows:
- How you are a qualified candidate who is serious about getting the job.
- How well you will fit into their company culture.
- You respect the interview process, hiring manager, and team.
- How thoughtful you are about the interviewer's time and effort.
Stand out in the hiring process
Stand out against equally qualified candidates in job interviews and show that you're ready to be a valuable contribution to the company. Your goal is to land a second interview and land your dream job.
When to send
To leave a good impression, the best time to send a thank-you email after a job interview is within the first 24 hours after the interview.
Since hiring decisions are made quickly, you do not want to risk making a poor impression by being the last candidate to send your thank-you email.
Thus, sending the email a few minutes or a couple of hours after the interview is best.
Avoid being generic. If there are multiple interviewers, send a personalized thank-you note to each. Personalization will help you end your job search faster.
Be sincere, thank them for the opportunity, and reaffirm your interest in the position. Include some references to what you discussed during the interview to show you paid attention.
What should I include in a thank you note?
A post-interview thank you email is your chance to continue to highlight your personality. Yet, avoid including any puns or jokes to ensure your thank you email gets opened. Thus, write with intention and get straight to the point.
What to include in a thank you email:
1. Email Subject Line
Write a clear subject line
Thank you, [Interviewer's First Name]!
Thanks for the interview yesterday
2. Begin with a Personal Greeting
Use the interviewer's name, or address the hiring manager by name.
If there are multiple hiring managers, send personalized thank-you notes to all of them using their names.
Include some topics discussed during the interview.
3. Show Your Appreciation
Open with a "thank you!"
Be genuine when expressing gratitude or appreciation.
Express that you care about the interviewer's time while describing the details of your position.
4. Reiterate your Interest in the Job Position
Express how eager you are to join the [insert company name].
Show how you are the right person for the position. (refer to relevant skills and experience)
Identify why you are interested in the job opportunity, and explain why.
Briefly include how you will fit well with the company's culture.
Keep the message short and sweet.
5. Start to Close the Email
Ask them to contact you if they need any additional information that could help the recruiter with the decision-making process.
Start to close the email with a paragraph that is brief and polite. State that you look forward to hearing from them soon.
6. Finish the Email with a Professional Sign-off
Thank the interviewer again and use the recipient's first and last name.
Sign off with a "sincerely" or "best regards" (or something similar), followed by your full name or signature.
Add basic contact details, including phone number, email address, and other contact information under your name.
Optionally, add extra links. i.e., LinkedIn profile, Twitter account, portfolios, or a personal website.
Save your email template for future interviews. Custom templates will make the process easier since you may have to send emails to multiple people.
What are the benefits of sending a post-interview thank you note?
If you are a current job seeker, sending post-interview thank you emails should become a habit.
It does not matter if the interview is a phone, video, or in-person interview. Writing a post-interview email will benefit you in all situations.
Writing a thank you email allows further engagement with the interviewer(s).
You can adequately express your appreciation for their time with the proper vocabulary, which can bump you up in the hiring process. It will keep you fresh in the interviewer's mind and remind them of your best qualifications.
Besides, saying thank you is plain good manners. Some hiring managers expect a thank you email and wait to schedule a second interview until they receive one promptly.
If they do not receive one, they may skip over you to reconnect with interviewees who did send them.
Thus, saying thank you is essential.
Other ways to send a thank you note:
- Handwritten note (a handwritten letter to send via snail mail)
- Typed and printed letter to submit in-person (an old-school touch but still meaningful)
- Write on the back of a business card
Before submitting any thank you email, note, or letter, review it for any typos. Check it over for grammar errors and other mistakes. Before sending or handing over your thank you note, make all corrections.
Print it clearly if you choose to compose a handwritten post-interview thank you note. Avoid all-caps and cursive writing to ensure the interviewer can read your note.
Start and end all interviewer communications with respect and appreciation. Remember, sending a thank you letter to interviewers can be to your advantage.
Research sample thank you emails for inspiration. Writing a thank you email matters to your prospective employer, and it'll also help influence the hiring decision. Going the extra mile will help you feel confident that you went the extra mile during the job hunting process.