Take Charge of Your Voicemail with a Virtual Phone System
Take Charge of Your Voicemail with a Virtual Phone System
Listening to your voicemail can be a tedious, time consuming and often frustrating experience. In fact, voicemail is like a box of chocolates, you never know what you’re going to get! Sometimes people call and just tell you to call them back, some wait for your voicemail to pick up and then hang up their phone, while others call and leave you a laundry-list of information that you have to frantically jot down.
What if you never had to listen to your voicemails? You got all the information from them without having to sit through the awkward pauses and unimportant calls? With a
virtual phone system you can easily cut your voicemail time in half. Not only will you save time, but your employees and coworkers will have more efficient communications as well.
1st off, a virtual receptionist will make sure that calls not meant for you, and calls with general questions, never reach your phone. A
virtual receptionist will direct calls through a phone menu and make sure that calls meant for other employees or departments get to who they are intended for. Your voicemail box will no longer be cluttered by messages asking for someone else.
Call screening and caller ID will allow you to block phone numbers that you know you don’t want to hear from and identify callers so you can chose to answer the call or not. You won’t be waiting for an important business call and pick up the phone to hear a telemarketer.
Features for Effective Voicemail
Virtual phone systems offer a variety of features that make your voicemail work for you instead of you being at the mercy of your voicemails. You can choose the features and methods that are right for you.
You can have your voicemails sent directly to your Email. No more listening to pointless voicemails, or jotting down tons of information for a call you have to make later. With online voicemail, your messages will be organized, easy to access and easy to use. Have all the information right in front of you when you make the call back, and easily identify and remove messages you don’t need.
A virtual phone service can provide you with a toll-free number you can call your voicemail box from anywhere at any time. If you’re on vacation on a beach in
Hawaii or the
Florida Keys, or hiking in
Colorado and unable to access a computer, you can call your office voicemail and retrieve your missed calls.
You can even have your voicemails transcribed and text messaged to your phone. You can read them quickly and efficiently while at your desk, or during your lunch hour.
The goal of a virtual phone system is to cut the hassle, the lag time and the inefficiency out of voicemail. Your missed phone calls will no longer be an inconvenience, but an easily-managed, accessible and usable resource that works on your terms.
