5 Reasons Why You Still Need to Fax

Why Businesses Still Need to Fax

These days it seems like everyone has an Email address. Certainly, any business office employee does. So why do we still need a clunky, error-ridden fax machine? Well, if you want to rid yourself of the frustrations of a fax machine you would probably enjoy the benefits of an online fax service.  However, the fact remains that 70% of businesses in the U.S. still use fax machines, so removing yourself from that group would certainly hinder your business communications and relationships.

Most modern fax machines are integrated with the internet, yet they still fall victim to the same troubles as their predecessors: consumption and malfunction. Fax machines are notorious for both, and that’s why one of the fastest growing industries in business technology is internet faxing.  Paper, ink, and toner can surely rack up costs. Add the price of a phone line, and the fact that fax machines are the most energy consuming office appliance, and you can see how operating a fax machine becomes a very expensive proposition. Malfunction, on the other hand, is just frustrating, and it inhibits your ability to be productive by taking you away from other tasks while you’re fiddling with the irritable appliance.

Online faxing is as easy as sending an Email and it removes all the consumable products and unreliable machinery from the equation – even the extra phone line. For a small monthly fee you can cut out the hassle and 90% of operational costs. With smart phone technology on the rise, online faxing also gives you added flexibility; reach a partner on vacation in Hawaii or the Florida Keys, or a client in the Arizona desert, even if they’re miles away from a physical fax machine (as long as they can get a wireless internet signal).

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While physical fax machines might soon become outdated, the need for businesses to send faxes is here to stay. If you’re still unconvinced that faxing is a necessary function, here are five reasons why businesses still need to fax.

5 Reasons Why You Still Need to Fax

1.   Most companies and business in the U.S. and around the world still use fax machines. Millions upon millions of businesses send faxes every day. You lose your fax machine, you lose your main avenue to communicate and send documents between businesses.

2.   If you need to get a document into someone’s hands quickly faxing is still your best option. Even scanning the document and then sending it via Email will take an extra step and thus extra time. When speed is your objective faxing is still the way to go.

3.   With the technology available today there is virtually no need for CDs, DVDs, or books, but they still sell because there is a basic human desire to be able to hold and control a tangible something. In the same sense, many people prefer to hold a document, read it, and file it, rather than have it in their Email inbox or in a file on their computer.

4.   Whether you use an internet faxing service or a standing fax machine you can be sure your document has been received. Both offer services to track faxes and receipts so you can rest assured that your message has been received on the other side.  

5.   If all you need is a signature on a document then faxing will be the most expedient and convenient way to send it to the necessary signee and get it back.

As you can see there are many reasons why faxing is still a very relevant form of communication in the business world. Though fax machines might eventually be replaced by a more efficient technology, the need to send hard documents quickly will always be a necessity.